Changes to Transfer Student Eligibility Form

Due to an occasional overlap with addresses spilling into multiple service areas,(i.e. Atlanta may be an address for numerous schools), the GHSA is adding an additional line item to the current transfer form. When listing Previous and Present Home Addresses you must also list the Previous and Present Service Area.

Also, as of January 1, 2018, all transfer student applications must be submitted using the online Eligibility system.  Paper "Form B" forms will no longer be accepted.

2017-2018 Literary Participation Survey

Athletic Directors - please click on the link below to complete a survey of your school's plans to participate in Literary during the 2017-2018 school year. If you do not know at this time, please make your best guess, as the GHSA must have your answer at this time.  Regions and especially Areas will need time to determine personnel to conduct meets, set dates and sites, and procure judges. EVERY SCHOOL must submit this form regardless of whether you are participating. (Only school ADs have access to the survey)

The GHSA Executive Committee voted to allow GHSA to conduct a survey to determine Literary participation for the 2017-18 school year.  For Regions in Class 2A through 7A the amount of participation will determine if you continue to have a Region competition or an Area competition.  Regions that have four (4) schools participating will continue to be a Region, while those Regions with 3 or less teams will be combined with other like Regions to form Areas.  This will save the cost of competitions, as it allows Regions with little participation to join with another and only pay one set of judges.  This will not decrease the amount of qualifiers for State Literary, and an equitable formula will be developed, in each classification, to determine the number of qualifiers from each Region or Area. 

Class A is already in Areas, but this survey will assist us in balancing the Areas for an equitable distribution at both the A-Public and A-Private State Literary Meets.

School Access Codes for 2017-2018

GHSA MIS coaches passwords will be changed for the 2017-2018 season on Saturday, June 24, 2017 - the passwords for last season will no longer work. 

New access codes will be sent to each member school AD - please contact if you need any assistance during this period.



Online Eligibility System

The GHSA has implemented a web-based system for the reporting of Non-Transfer and Transfer Student Eligibility information. Students that were previously reported on Form A and Form B should now be entered into this new system.  Non-transfer students are required to be entered online - no Form As will be accepted.  Transfer students should be entered into the online system as well, but paper Form Bs will still be accepted until January 1, 2018.  Form C (Interrupted Eligibility), Form MT (Magnet Transfer), and the Hardship Application will continue to be used at this time. Eighth (8th) Grade students may also be reported using the new system.

This system will allow schools to:

  • Manage the school’s eligibile student roster (non-transfer students only)
  • Allow schools to receive student's eligibility status immediately
  • Student eligibility information can be retrieved by the school AD at any time during the season
  • Student eligibility information can be entered manually or uploaded via a spreadsheet
  • Students will be promoted from season to season while they have remaining eligible semesters - so only units have to be updates from semester to semester

Instructions for using the system can be found in the following handouts:

GHSA Online Eligibility -  School User's Guide

GHSA Online Eligibility -  Principal's Guide


Cheerleading Forms for 2017-2018

There are two (2) new items on the MIS website for the 2017-2018 season:

  • Cheerleading Declaration Form - please use this form to declare COED or All-Girls for 2017-2018
  • Cheerleading Contracts - Please make sure your contract for 2017-2018 is on the website - if needed the AD or cheer coach can submit a contract for approval.

Online Eligibility Clarifications

Second Semester Eligibility for School Year
In accordance with GHSA By-Law 2.34, units do not have to be submitted for students whose eligibility has not changed from the first semester of a school year to the second semester.  If a student was declared eligible in the first semester, the student remains eligible in the second semester, unless the student failed to earn the required number of units in the first semester (2.5) to continue eligibility or some other event occurred that has rendered the student ineligible.  However, if a student was declared ineligible in the first semester and has earned enough units to become eligible, for example, the student units can be uploaded or entered allowing the system to reevaluate the student's eligibility for the second semester.  By-law 2.34:

Once a student has been certified eligible by the school and has been processed by the GHSA, eligibility is assumed to be continuing, and no further eligibility report is necessary for that student during the school year unless situations occur that render the student ineligible.
Second Semester Eligibility for Hybrid or Year Long Schedules
Students on hybrid or year-long schedules that are entered into the eligibility system in the second semester must contain the required units for the previous semester (2.5) in order for the student to be declared eligible.  We realize that the transcript systems of some schools are not updated with grades at mid-year for year-long classes, but there must be some indication given that the student is passing the required number of units for each semester.  If the school is exporting the student data into a spreadsheet, the previous semester units may need to be manually corrected in order to meet this criteria. By-Law 1.53 (Advisory Notice):
1. Definition: A student takes a combination of courses scheduled as block courses, yearlong courses and/or traditional courses.
2. To be eligible, a student must be enrolled in a combination of courses that carry at least 2.5 units.
3. To be eligible, a student must have passed a combination of courses the previous semester that carries at least 2.5 units.

Swimming and Diving Proof of Performance System

The GHSA has implemented a web-based system for the reporting of Swimming and Diving Proof of Performance that replaces the previous system that was on the Georgia Prep Country website.

This system will allow ADs and Swimming and Diving Coaches the ability to:

  • Manage the school’s Swimming and Diving team rosters
  • Allow Proof of Performance records for swimming to be maintained for qualified swimmers
  • Allow Dive Sheets to be uploaded for qualifying divers for approval
  • Maintain the roster of school swimming and diving coaches
  • Submit state entry rosters for swimmers and divers participating in the state meet
  • Review the Proof of Performance records for athletes from other schools

Access codes for swimming and diving coaches were mailed to all member schools during the summer.

Instructions for using the system can be found in the following handout:

GHSA Swimming and Diving POP School User's Guide

School Directory Information Due August 1

Every GHSA member school is required to submit directory information online by August 1.  This includes:

  1. Verifying school address and phone numbers
  2. Compiling and entering the school staff roster
  3. Having the Principal or Headmaster approve the school staff roster

Passes cannot be issued until all steps are complete.

Instructions for using the online directory system can be found in the following handouts:

GHSA Directory -  School User's Guide

GHSA Directory -  Principal's Guide

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